Procedural Guidance

Online Registration of Birth and Death through centralized CRS portal

  • How to report an event online to the concerned registrar for registration of births and deaths?
    • The births and deaths are registered at the place of occurrence of the event and by the concerned registrar under whom jurisdiction the event has taken
    • The institutional events can not be reported by the family members, it is duty of the in-charge of the institution to report such events to concerned
    • Through this portal, general public may report only domiciliary (house/home) events within 21 days of the occurrence of the event. If the event has crossed the limit of 21 days, one must approach the office of the concerned Registrar (B&D).
    • To report a domiciliary events (within normal reporting period i.e. 21 days), fill up the mandatory information to register yourself for reporting of an event through the following link. This login id will work for a single birth/death event and if there is case of twins/multiple, you have to create users http://crsorgi.gov.in/web/index.php/auth/signUp
    • At the time of sign-up, users will be able to register for the functional registration units only i.e. the registration units where this centralized application is being used for registration of births and deaths and in the drop down list of registration unit at sign-up page, only these RUs will get listed because it has not been implemented in all the RUs of the country.
    • After successful login, users need to fill the complete birth/death reporting form (both legal as well as statistical portion) to the best of their knowledge and
    • Get the print out of the application and forward to the concerned Registrar BY HAND at the given address (address will appear on the bottom of the print out of application) along with the requisite documents (the details of the documents required are given in subsequent para).
    • After successful submission of the application, users will get a confirmation mail on the provided e-mail
    • The users will be informed about the status of the application through e-mail immediately after receipt of the application by the concerned registrar.
    • The details of registered event will be informed through e-mail or it can be checked anytime from home page of the portal by quoting the Application Reference Number.

Supporting documents for date and place of occurrence of a domiciliary birth/death and reported within 21 days of occurrence of the event:

  • Declaration by parent(s) in prescribed proforma
  • Address Proof- copy of any one of the self attested document (Voter id card, electricity/gas/water/ telephone bill, passport, valid ration card, aadhaar card, running bank account )

Birth Case

The documents need to be uploaded in case of birth which takes place at their residence:

  • Declaration by parent(s) in prescribed proforma
  • Address Proof- copy of any one of the self attested document (Voter id card, electricity/gas/water/ telephone bill, passport, valid ration card, aadhaar card, running bank account )

The institutional (hospital) events cannot be reported by the family members/CSC, it is duty of the in-charge of the institution to report such events to concerned registrar.

Yes, the events must be reported within 21 days of its occurrence. If the event has crossed the limit of 21 days, parents must approach the office of the concerned Registrar (B&D) for registration of births.

The facilities of reporting of delayed events are presently not available. Delayed cases can be registered only at registration unit because for registering delayed events. The documents required for delayed events are:

Delayed Days Range [>21 days and up to 30 days]:
  • Delayed Fee
  • Information in prescribed proforma (i.e. Form 1).
Delayed Days Range ( >30 days and < 1 year):
  • Information in prescribed proforma (i.e. Form 1).
  • Non Availability Certificate (Form 10)
  • Delayed Fees
  • Affidavit/Declaration by informant
  • Permission from the competent authority
Delayed by more than 1 year:
  • Information in prescribed proforma (i.e. Form 1).
  • Non Availability Certificate (Form 10)
  • Delayed Fees
  • Affidavit/Declaration by informant
  • Order from first class magistrate

Death Case

Under system of registration of births and deaths, the events can only be registered with the respective registrar of the area of place of the occurrence of the event. The supporting documents required for a domiciliary death reported within 21 days of occurrence of the event:

  • Declaration by close relative/family member in prescribed
  • Information in prescribed proforma (i.e. Form 2).
  • Address Proof of dece
  • ased- copy of any one of the self attested document (Voter id card, electricity/gas/water/ telephone bill, passport, valid ration card, Aadhaar card, running bank account )

The institutional (hospital) events cannot be reported by the family members/CSC, it is duty of the in-charge of the institution to report such events to concerned registrar.

Yes, the events must be reported within 21 days of its occurrence. If the event has crossed the limit of 21 days, one must approach the office of the concerned Registrar (B&D) for registration of death.

Delayed cases can be registered only at registration unit and online facility is not available to report delayed cases. The documents required for delayed events are:

Delayed Days Range [>21 days and up to 30 days]:
  • Delayed Fee
  • Information in prescribed proforma (i.e. Form 2).
Delayed Days Range ( >30 days and < 1 year):
  • Information in prescribed proforma (i.e. Form 2).
  • Non Availability Certificate (Form 10)
  • Delayed Fees
  • Affidavit/Declaration by informant
  • Permission from the competent authority
Delayed by more than 1 year:
  • Information in prescribed proforma (i.e. Form 2).
  • Non Availability Certificate (Form 10)
  • Delayed Fees
  • Affidavit/Declaration by informant
  • Order from first class magistrate

For further FAQs please check http://crsorgi.gov.in/web/uploads/download/FAQ_of_CRS.pdf"

Passport

All Indian citizens who depart or intend to depart from India are required to be in possession of a valid passport or travel document. Under the Passports Act 1967, the Government of India may issue different types of passports and travel documents such as Ordinary Passport, Diplomatic Passport, Official Passport, Emergency Certificate and Certificate of Identity for the purpose.

Passport Application: Basic Requirements

The prescribed passport application duly filled in should be with all prescribed documents and fees. Merely submission of an application, however, does not constitute a claim for issue of a passport. It remains a request/requisition for a passport, which may be rejected due to deficiency in the supporting documents, not following the prescribed procedures or any other reason. The basic supporting documents required with passport application include:

Proof of Date of Birth i.e. Birth Certificate, etc

Identity proof with photograph (to be verified by Passport Seva Kendra (PSK) Officials from the address proof and other documents)

Proof of residence

Proof of nationality (to be verified by Passport Seva Kendra (PSK) Officials from the supporting documents submitted).

For more information, please refer to the sections 'Quick Guides' and 'Frequently Asked Questions (FAQs)'.

Passport Issuing Authorities:

The Ministry of External Affairs, Government of India provides passport services through the Central Passport Organisation (CPO) and its network of Passport Offices, Passport Seva Kendras (PSK) and Post Office Passport Seva Kendras (POPSK); and consular, passport and visa services to overseas Indians/foreign nationals through the Indian Missions and Posts abroad. Indian passports are issued through a network of 36 Passport Offices, CPV Division (only for Diplomatic and Official passports) and the Andaman and Nicobar Islands Administration. This network has been expanded by addition of 93 Passport Seva Kendras and 412 Post Office Passport Seva Kendras as extended arms of the Passport Offices. For Indians living abroad, passport and other miscellaneous services are rendered by the 190 Indian Missions and Posts abroad.

An applicant may confirm the jurisdiction of the Passport Office, the Passport Seva Kendra (PSK) and the Post Office Passport Seva Kendra before submitting an application.

An applicant can also apply for passport from anywhere in India. Applicants can choose the Passport Office (PO) and thus the desired Passport Seva Kendra (PSK)/ Post Office Passport Seva Kendra (POPSK) under the PO where they wish to submit their application irrespective of whether the present residential address specified in the application form lies within the jurisdiction of the selected PO or not. The Police Verification would be conducted at the address specified in the application form. The passport will be printed and dispatched by the PO selected for application submission by the applicant.

Procedures:

Under Passport Seva, new measures and procedures have been introduced in order to improve governance in Passport Offices. The new measures and procedures are aimed at ensuring citizens' comfort, improvement in delivery of passport services, transparency and enhanced security. Applicants are now required to present themselves at the respective Passport Seva Kendra (PSK) and Post Office Passport Seva Kendras (POPSK) for enabling the Passport Issuing Authority to obtain applicants' photographs, biometrics and granting decision in their presence.

Online Registration and Appointment:

The Online Appointment system has been introduced to ensure avoiding congestion at the Passport Seva Kendras (PSKs) and Post Office Passport Seva Kendras (POPSK) and cutting down the waiting time for applicants. Appointments are allotted according to handling capacity of a Passport Seva Kendra (PSK) and Post Office Passport Seva Kendras (POPSK) and are based on an Electronic Queue Management System. The following steps are involved in applying for a passport: online registration, filling up and submitting online application form, (alternatively, download e-form, fill up and upload the same at the Online Portal),scheduling an appointment and finally,visiting a Passport Seva Kendra (PSK) or a Post Office Passport Seva Kendra (POPSK).

For more details, please refer to section by clicking the 'Appointment Booking Process' link under 'Quick Guides' on the Online Portal Home Page.

Tip: For fast login Click here or use URL - http://passportindia.gov.in/AppOnlineProject/user/userLogin

Online Fee Payment:

Online Payment has been made mandatory for booking appointment to visit a Passport Seva Kendra (PSK) or a Post Office Passport Seva Kendra (POPSK). Online Payment can be made through any one of the following modes: Credit/Debit Card (MasterCard and Visa), Internet Banking (State Bank of India (SBI) and Associate Banks only) and SBI Bank Challan.Applicants applying under Tatkaal service need to pay only the fee as applicable under the Normal service while making Online Payment. The balance fee as applicable for Tatkaal will be payable in cash at Passport Seva Kendra (PSK)/Passport Office, once Tatkaal application is accepted by Officials. Tatkaal facility is presently not available at a Post Office Passport Seva Kendra (POPSK). Online Payment will remain valid for one year from the first appointment date. The fee will be forfeited if applicants do not submit application at Passport Seva Kendra (PSK) or a Post Office Passport Seva Kendra (POPSK) within this period. No claim for refund, return or exchange of fee will be entertained for passport-related services. In case of multiple payments for the same Application Reference Number (ARN), for Passport-related services including miscellaneous services, the claims for refund will be dealt with as per the extant policy governing them.

Cancelling/Rescheduling a Visit:

If Applicants with confirmed appointments are unable to visit the Passport Seva Kendra (PSK) or a Post Office Passport Seva Kendra (POPSK) due to some reason, they are advised to reschedule/cancel their appointments. Appointment rescheduling/cancellation for an application are allowed up to three times only within a year of the first appointment date.

Visit to a Passport Seva Kendra(PSK)/Post Office Seva Kendra(POPSK):

Visit the Passport Seva Kendra (PSK) or the Post Office Passport Seva Kendra (POPSK) with the requisite original documents and their photocopies. Photograph is not required. The list of requisite documents is available on the website. Applicants who, despite booked appointment, have been 'refused token' due to non-availability of required set of documents can revisit the same Passport Seva Kendra (PSK) or the Post Office Passport Seva Kendra (POPSK) as 'Walk-in' within the next three working days from the date of appointment and as per the time mentioned in the appointment slip. Online appointment is not mandatory for these applicants.

The Passport Seva Kendra (PSK) provides a world class ambience. Amenities in every Passport Seva Kendra (PSK) include helpful executives, Self-Service Kiosks, photocopying, food and beverage facilities, public phone booth, baby care, newspapers, journals and television in a comfortable air-conditioned waiting hall. The Electronic Queue Management System ensures the'first-in-first-out' principle in application processing.

Say No to Touts:

The public is advised to desist from dealing with touts/agents who may be making false promises about arranging urgent appointment or faster passport service delivery. The Government has not authorised any intermediary/representative to undertake such activity or to give such assurances. Such incidents may be reported to the concerned Regional Passport Office.

Passport Applicants: General Obligations:

Statutorily, all passport applicants are required to submit their applications with correct information and valid and genuine documents. As per provisions of the Passports Act, 1967, and the Rules made thereunder, an applicant should not furnish any false information or suppress any material information with a view to obtain passport or travel document. Any such action shall be punishable with imprisonment for a term up to two years or fine up to Rs. 5000/- or both.

Carrying corrosive substances or explosives, arms, cudgels, sticks or lathis, or any sharp objects, which may cause physical harm or violence, is prohibited inside the Passport Seva Kendra (PSK) or the Post Office Passport Seva Kendra (POPSK). Carrying electronic devices such as Laptop, iPad and cameras, is also prohibited inside the Passport Seva Kendra (PSK) or the Post Office Passport Seva Kendra (POPSK).

For New/Renew passports, Please follow the below step by step procedure:

https://www.slideshare.net/passportindia/steps-to-apply-for-passport-services/1

ROR -1B

Importance of obtaining a certified copy of Andhra Pradesh of rights is described here:

  • Andhra Pradesh Records of Rights (ROR-1B) certifies the real owner of a land
  • This land record ROR-1B is beneficial to detect false claim on the lands
  • Usage of a certified copy of records of rights or extract of AP ROR-1B avoids land grabbing
  • Andhra Pradesh record of rights can be used in court litigations related to Property.
  • Records of Rights – ROR-IB will help holder to avoid any legal hassles in the Future.

The following are some of the significant purposes of Andhra Pradesh Records of Rights (ROR-1B):

  • In Andhra Pradesh, ROR is used to check the ownership of an ancestral land or any other land.
  • Extracts of ROR-1B can be used to get details of land type, and the variety of activities carried out on land.
  • Andhra Pradesh ROR is a vital document to obtain information regarding an agricultural aspect of the land and its surrounding areas
  • ROR-1B is required at Registrar’s office when sale transaction of land (mutation) is being done.
  • Andhra Pradesh record of rights is one of the mandatory documents to raise farm creditor to get a loan from a bank.
  • The court needs land record proofs in case of any civil litigation. Extract of ROR-IB can be produced for this purpose.
  • To buy land in Andhra Pradesh, it is mandatory to check the property card of the Seller and ensure his/her ownership of the area.
  • To obtain a flat, buyer has to check the ownership of the land (ROR-1B) on which the flat is being constructed.

The Andhra Pradesh Records of Rights extract contains the following information about land or property.

  • Changes in ownership
  • Type of irrigation (irrigated kind or rainfed nature)
  • Nature and limits of owner’s rights and conditions
  • Mutation numbers
  • Type of soil (agricultural or non-agricultural)
  • Survey number of the land
  • Area of the earth – Fit for cultivation
  • Details of charges of attachment and decrees under the order of the civil court or revenue authorities
  • Details pending loans for buying seeds, pesticides or fertilisers
  • Information about the type of crops planted in the last cultivating season
  • Aspects of pending litigations, if any
  • The field in possession of each landholder and the classification of each area are entered from the Dag Chitha
  • Aspects of tax paid and unpaid
  • Details of loan taken by the land occupant

The certified copy of Andhra Pradesh records of the right will be granted only if there is no dispute regarding its ownership and the concerned land should not Andhra Pradesh Government land or assigned land belonging to the Government.

The concerned authority for issuing a certified copy of Andhra Pradesh Records of Rights is Tahasildar (MRO).

The Service Charges required for processing certified copy of ROR-1B is Rs.35.

The certified copy of Records of Rights can be obtained within fifteen minutes from MeeSeva centres.

The below-mentioned supporting documents need to be submitted for obtaining a certified copy of Andhra Pradesh records of rights or ROR-1B.

  • Application form
  • Land-related documents
  • Any other material in support/claim

Procedure to get an extract of ROR-B through Mee Seva Franchise is explained in detail below.

Approach Mee Seva Franchise

Step 1: Applicant needs to approach the nearest Mee Seva Franchise, to obtain an extract ROR-1B.

Submit an Application

Step 2: The applicant has to apply in the prescribed format for obtaining a certified copy of Andhra Pradesh records of rights at the Mee Seva Franchise. The application form for obtaining the extract of Andhra Pradesh Records of Rights (ROR-1B) is enclosed here. ROR-1B-Application

Provide the following details in the application form:

  • Property details such as District, Mandal, Village and Khata Number
  • Ration card and Adhaar card number
  • Informant details such as relation, email ID and mobile number
  • Information related to property boundaries

Step 3: Furnish all necessary documents (refer above) to the MeeSeva Franchise, service operator. The request for an extract of ROR-1B will be forwarded online to the concerned authority, i.e., Tahasildar.

Note: MeeSeva centre service operator will issue a receipt with the ROR-1B application number. Andhra Pradesh ROR-1B application number will also be sent to the registered mail ID and mobile number. Keep it safe for future reference.

Application Processing

Step 4: The concerned authority, Tahasildhar will process the Andhra Pradesh ROR-1B extract request online.

Step 5: After downloading all verification and Proceeding documents, Tahasildhar will take action for issuing a certified copy of the Records of Rights.

Encumbrance Certificate

EC is available for transaction post 01-01-1983 only. Hence if citizens require Encumbrance certificate prior to 01-01-1983, they should approach SRO office concern personally.

Search for EC can be made on :

1.Document Number and Year of Document OR

2.House Number or Old House Number or Apartment name situated in a

City/Town/Village with optional Flat Number and Colony / Locality / Habitation OR

3.Survey number in a Revenue Village and optionally described by a Plot number.

4.District and SRO office selection is mandatory under all options.

Period of search is controlled as per the availability of data.

Users are advised to enter the house number following the standard format as Ward - Block - Door NO / Bi no. for better results. As the data describing the property is not well structured and standardized due to legacy data and variation in description of the same property with respect to time because of changes in the classification of property, a probabilistic search is made and that may result in display of multiple results some of which may not be of any interest to the user. User should select the relevant entry for generating the statement on Encumbrances.

 

We request you to please raise a service request if you have any further queries. Our 24/7 helpline team will be happy to assist you.